Complete records on Management Monday
December 16, 2014
We know there are specific dates throughout the year to mark on your calendar: weddings, Black Friday, all the holidays, church functions, school activities, date night with your spouse, and the list goes on. What I want you to do is set aside Management Monday to do your management records. The number one issue with many of my clients is trying to find time to complete their monthly records. I agree it is hard during the year to get those records complete on a regular basis. So what I would like to suggest is Management Monday. Pick out one or two Mondays during the month to work on the record keeping. Depending on the size of your operation, this procedure may take anywhere from an hour to most of the day. Some may be able to stay current with only one Monday a month, where others may need to devote more time.
Those people with growing families have a precious few extra hours to devote to bookkeeping, but a serious operator realizes that up-to-date records are essential to proper and efficient management. The biggest obstacle is to have self-discipline to dedicate the time to complete the records. By consistently completing records on a monthly basis, I see more accuracy with my own book keeping. Staying current with billing statements helps keep track of payments and may avoid late fees.
In order to have success with Management Monday, everyone in the operation needs to respect the person who completes the records. Give them the time needed to complete the records and also work around their schedule just like they would do for you. Bring in the other partners to review your records. It builds communication and adds a second pair of eyes to help solve issues before the end of the year.
With the New Year just around the corner, this is the perfect time to incorporate Management Monday. If you have any questions about Management Monday within your operation, please contact the South Dakota Center for Farm Ranch Management at 1-800-684-1969 or David Koupal at 605-995-7193 or email David.Koupal@mitchelltech.edu